About PSIberSTAFF - Human Resource Administration

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PSIberSTAFF is an Internet based Human Resource Administration facility, which fully integrates to and supports PSIberPAY. It is a comprehensive HR administration system, again catering for the all sized businesses within which all statutory and labour requirements are catered for. It provides templates for the necessary procedures such as management of unacceptable performance, dismissals, appointments etc. This facility allows for the storage, manipulation and reporting on:

 

·          Disciplinary and grievance history including warnings, hearings, outcomes and follow ups etc;

·          Individual Training needs/reminders and courses attended including skills acquired, NQF statistics etc;

·          Basic performance results, measurement and monitoring;

·          Medical info including examinations, accidents, allergies, disabilities etc;

·          Job/work History and basic career advancement schedules/plans;

·          Professional Affiliations such as unions, institutions etc.

 

The system, using the information entered, helps to highlight non-conformance to the Basic Conditions of Employment Act, produces all Employment Equity Statistics and forms, highlights non-conformance to the Labour Relations Act and finally, produces the minimum reporting requirements for SME’s regarding the NQF Act.

 

Key Features of PSIberSTAFF include…

General :

·          PSIberSTAFF covers all aspects of day to day personnel administration;

·          All screens are easy to read, easy to use and logically grouped;

·          Security is available to prevent access to sensitive screens;

·          All help text and user guides are available online;

·          All acts relating to HR Management (i.e. Basic Conditions of Employment, Employment Equity, NQF, etc.) are available online;

·          Many standard forms, procedures and letters are available to enable the user to customize the system to suit their own requirements.

 

Screens :

The following are examples of the type of information that can be stored within PSIberSTAFF :

·        All Personal information such as Names, Addresses, Next of Kin, Marriage details and Emergency Contacts;

·        All information related to the Recruitment function (e.g. costs, agency details, positions applied for,  interview results, etc);

·         Images such as photos, ID documents, letters of offers, medical certificates etc;

·         Disciplinary, Misconduct and Grievance history including warnings, hearings, outcomes and follow ups etc;

·         Individual Training needs/reminders and courses attended including skills acquired, NQF statistics etc;

·         Comprehensive Education and Qualifications;

·         Comprehensive performance appraisal results, measurement, monitoring and follow ups;

·         Medical info including examinations, accidents at work, allergies, disabilities etc;

·         Job/work History and basic career advancement schedules/plans;

·          Professional Affiliations such as unions, institutions etc;

·          Exit Interviews (e.g. Reasons, follow ups, equipment returned, questionnaires, restraint details);

·          Passports, visas and work permits;

·          Clothing and Equipment monitoring;

·          Licences, offences and renewals.

·          Package, Loans, Retirement Info, Share incentives;

·          Policies and Procedures (Attached on-screen);

·          Digital Images;

·          Employee Discharge Audit;

·          SARS and Department of Labour statistics;

·          Position and Job Details;    

and many more…

 

Reports :

PSIberSTAFF provides “point and click” type reports;

·          Absenteeism statistics, Leave Liability etc;

·          Labour Turnover, Termination reports;

·          NQF, Training and Skills matrixes;

·          Workplace Skills Plans;

·          Employment Equity statistics and compliance reports;

·          Personnel reports;

·          Quick Enquiries;

·          MyReports (User defined common reports to be accessed at will);

·          Summary Reports: Clothing, Passports, Visas, Contracts, Education, Medicals, Accidents, Equipment, Licences, Dependents, Next of Kin, Emergency Contact, Disciplinaries, Misconducts and Grievances (These also include General and System Statistics)

and many more…

 

 Other HR Facilities :

·         Workplace Skills Plans

·         Employment Equity Reporting

·         Email Notifications (Individual and/or bulk emailing) of leave requests, expiry notifications (licences) and changes in employee details i.e. bank info, pay etc;

·         Customised templates for easy capturing i.e. performance appraisals

·         Mass capture facility for mass training, medical examinations and disciplinary actions

·         On-screen Forms (To print hard-copy and update etc);